Annual Secretarial Compliance of Private Limited Company
Every private limited company is required to maintain various records and file certain forms with registrar of companies containing information about financial statements of the company including director’s report and audit report. Further changes in shareholding and director’s during the financial year is also required to be reported in a form to the registrar of companies. Non-filing or late filing of these annual ROC compliance forms lead to heavy penalties and prosecution proceedings against the directors. Drafting of board resolutions, minutes of the meetings, directors report, filing of Annual ROC returns are very crucial as the data feeded in the return is sent to the government and it act based on this data only. So, compiling all the information and filing accurate returns by providing data is very crucial.
We at TaxMuneem take care of all your needs by providing secretarial compliance services in a effective and cost saving manner.
Preparation of board resolutions
MCA Annual return filings
MCA Fees for filing Forms
Any other service as included in the package
Penalty/additional fee for not filing returns on due date.
Inspection Fees, if any
Annual Financial statements
Director and shareholder’s detail
Any other document/information required
7 days to process excluding time taken by client.
Annual ROC Filing
Every private limited company is required make maintain such records and file such forms as prescribed under the act. Normally following are the compliance of a private limited company:-
- Every company shall be required to hold a minimum of 4 board meetings of director and the gap between the 2 meetings shall not exceed 120 days and record resolutions of such meeting.
- Maintain register of directors and shareholders
- Preparation of financial statements and audit
- Appoint auditor
- Hold Annual General Meeting
- Filing of annual forms (annual return in MGT-7 and AOC-4) with ROC.
- File half year returns/forms with ROC like (DPT-3 and form MSME-1)s
All Companies registered in India shall prepare and file the Annual Return. Such Annual Return shall be filed in Form MGT-7.
Annual Return in MGT-7 shall be filed within a period of 60 days and AOC-4 shall be filed within 30 days from the date of Annual General Meeting of the Company.
The following details shall be furnished in the Annual Return of the Company:-
- Details of Registered office of the company, principal business of the company,
- Details of its members, debenture holders, along with the charges therein since the close of the previous Financial Year.
- Details of meeting of the Members or class thereof.
Details of such other details/information as may be prescribed by the authority.
Yes, the Annual Return can be revised provided that the application to Registrar of Companies has been made for the cancellation of the return already filed.
According to Section 164(2) of the Companies Act 2013, every director shall be disqualified to act as a director for a period of 5 years from the date when the directors fails to do so.
The additional fee (penalty) in case of late filing of various forms is depended on capital of the company, however penalties for late filing of various forms with ROC for small companies is as under:-
|FORMS||Late filing fee|
|Form MGT-7||Maximum fee is 12 times the normal fee and Rs.100 per day till default continues.|
|Form AOC-4||Maximum fee is 12 times the normal fee and Rs.100 per day till default continues.|
|ADT-1||Maximum fee is 12 times the normal fee.|